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Contact Us
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Tom CoultermanCo-Chair
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Our money counters are tasked with counting all collections and other sources of parish income, preparing bank deposits, and forwarding to the parish secretary the documentation needed for the parish financial bookkeeping as well as donation receipts that are issued at year-end. The team consists of about 6-8 people who gather at the parish office on a weekly basis.
Once the bank deposits are prepared, one member of the team takes them to the bank, makes the deposit, waits for the deposit to be processed, and returns the deposit documentation to the parish office (with any notations or corrections which the bank has made).
The whole process normally involves about two hours, although major collections like Christmas will take somewhat longer.
Diocesan screening guidelines require that our staff and volunteers are not put at risk in the carrying out of their duties for us. Collections are placed in a drop safe by two liturgical ministers together immediately after the liturgy. A staff member plus a Counting Team member are required to open the safe (neither is able to open the safe alone, as both combinations are needed and neither has the other's combination). No one person is ever alone in the presence of undocumented money, so that nobody's reputation can be called into doubt. This is not so much to protect the money as to protect our staff and volunteers from unnecessary suspicion.